Channel programme privacy notice

Who is the data controller for the information we collect

This Privacy Notice is provided to meet the requirements of the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA) to explain how we process your personal data in delivering the Channel Panel Programme.

Channel is a multi-agency safeguarding programme run in every local authority in England and Wales on the duties under sections 36 and 38 of the Counter-Terrorism and Security Act 2015 and the provision of support for people at risk of radicalisation.

It focuses on early intervention to protect vulnerable people from being radicalised and help them avoid being drawn into extremism and terrorism. A multi-agency panel meets regularly and includes representatives from a number of agencies as follows:

Leeds City Council
West Yorkshire Police (CTPNE; Neighbourhood Policing Team & Safer Schools).
NHS (Leeds & York Partnership Foundation Trust, Leeds Teaching Hospitals, Leeds CCG & Community Healthcare)
National Probation Services
Department for Work and Pensions

The panel provides a range of support such as mentoring, counselling and assistance with education, employment and training. All partners of the Channel Panel are data controllers in their own right.

The data we will collect

The panel will be processing the details of individuals who have been accepted onto the Channel programme.

Only the minimum amount of personal information required for the purposes of the early intervention will be processed. This includes but is not limited to the following;

Personal data

Information about you - this will include your name, address, date of birth, gender
Parent/ guardian/ carer details
Education or Employment details
Family composition

Special Category Data (including but not limited to):

Ethnicity
Physical Health (where appropriate)
Mental health (where appropriate)
Neurodiversity (where appropriate)
Offending history
Other significant relationships (where appropriate)
Living arrangements
Neighbourhood
Lifestyle
Substance misuse
Thinking and behaviours
Attitudes to engagement including with other services
Cultural factors

How do we collect information about you

The Channel Panel receives information in the form of a case document directly from the North-East Counter Terrorism team within the Police.

Members of the Channel Panel may also provide relevant information about you if you are receiving their services.

Why we process your data

We use your information to:

to ensure you are safeguarded from harm
to fulfil our legal obligation for the delivery of Channel duties which are set out in Section 36 of the Counter-Terrorism and Security Act 2015 (CTSA)
to identify local trends and patterns to inform future practice and support
Leeds City Council’s Prevent Team may use information from your case to produce case studies to reflect learning and successes of the Channel programme. We will ensure your personal data is anonymised if used for this purpose.

All the data collected will be treated in strict confidence and in accordance with the requirements of the Data Protection Act 2018 and UK General Data Protection Regulation (UK GDPR). The data provided by you will only be used for the purpose(s) specified.

More information on Channel can be found on Channel and Prevent Multi-Agency Panel (PMAP) guidance - GOV.UK

Lawful basis for processing

We will process your data in accordance with UK GDPR. The processing shall be lawful only if and to the extent that the following applies

Article 6(1)(c) – processing is necessary for compliance with a legal obligation to which the controller is subject. The processing of personal data for the Channel Programme is necessary to meet our legal obligation as set out in Section 36 of the Counter-Terrorism and Security Act 2015. It places a statutory Prevent duty on specified authorities in the exercise of their functions, to have ‘due regard to the need to prevent people from being drawn into terrorism’.

Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

This is supported by the following legal framework

The Counter-Terrorism and Security Act 2015

The lawful basis for processing your special category data is in accordance with the following:

Article 9(2)(g) - Processing is necessary for reasons of substantial public interest

The processing of Special Category Data under Article 9 is further supported by the following condition in Schedule 1, Part 2: 6. Statutory and government purposes

This condition requires an Appropriate Policy Document to be in place, which sets out and explains the procedures for securing compliance with the principles in Article 5 and policies regarding the retention and erasure of such personal data. Our Appropriate Policy Document provides further information about this processing and supplements this privacy notice.

Data retention, storage and destruction

Your data will be stored for 6 years from the date your case is no longer on the programme. Following the closure of your case, all Channel cases are reviewed at 6 months and 12 months. Your data will be deleted 6 years from the date of the 12-month review. Statistical information which does not identify you may be held for longer for reporting purposes.

The sharing of personal data between Channel partners is necessary for the delivery of Channel duties which are set out in Section 36 of the Counter-Terrorism and Security Act 2015. It enables partner agencies to safeguard vulnerable individuals from the threat of radicalisation and extremism and the public from the threat of all forms of extremism/ terrorism. Your data may also be shared with an Intervention Provider.

For the sharing of information with Channel partners the council is relying on the following legal basis as set out in the UK GDPR

Article 6.1(e) - processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Article 9(2)(g) Article 9.2(g) - processing is necessary for reasons of substantial public interest; and meets the requirements of the Data Protection Act 2018, Schedule 1, Part 1, paragraph 6

In addition, we will share your personal data

where such disclosure is necessary for compliance with a legal obligation to which we are subject
in order to protect your vital interests or the vital interests of another natural person
for the purposes of security and prevention of fraud and other criminal activity
where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure

Automated decision making

Your data will not be used for any automated decision making, including profiling

Your rights

The following rights under data protection law are available under the UK GDPR

the right to access - you can ask for copies of your personal data
the right to rectification - you can ask us to rectify inaccurate personal data and to complete incomplete personal data the
the right to erasure (where you can ask us to erase your personal data)
the right to restrict processing - you can ask us to restrict the processing of your personal data
the right to data portability (where you can ask that we transfer your personal data to another organisation or to you
the right to object to processing (where you can object to the processing of your personal data) and
the right to complain to a supervisory authority - you can complain about our processing of your personal data the right to
withdraw consent (to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent

Where we process your information under legal obligation certain rights to do not apply, such as erasure, data portability, objection to processing and the right to withdraw consent.

Where we process your data under the public task basis, certain rights to do not apply, such as erasure, data portability and the right to withdraw consent.

These rights are subject to certain limitations and exceptions. You can learn more about your rights and how to exercise them, with further details on the Information Commissioner’s Office website. You may exercise any of the above rights in relation to your personal data by writing to us, using the contact details provided below.

When your data gets sent to other countries

The information you provide will not be transferred to another country outside of the UK.

Contact us

Email: Prevent@leeds.gov.uk

Data Protection Officer

Aaron Linden
Head of Information Management and Governance - Data Protection Officer
Leeds City Council
Merrion House
110 Merrion Way
Leeds
LS2 8BB

DPO@leeds.gov.uk

The council privacy notice is available to view privacy notice.

Complaints

If you are unhappy with the way in which your information has been handled you should speak with the specific service in the first instance.

Any data protection complaints about how the council has processed your personal data, will be handled in accordance with the council’s Complaints Policy. You can find out how to submit a complaint by visiting Complaints, compliments and feedback - let us know

You can refer to the Information Commissioner if you consider that there has been an infringement of data protection legislation. Further details can be found on Information Commissioner's Office (ICO)

Changes to this privacy notice

We keep our privacy notice under regular review. We will notify you of significant changes to this notice by email or other means as appropriate. This privacy notice was last updated 27 November 2024.

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