How to invoice the council

What to include in your invoice

To make sure we can pay you promptly, your invoice must include:

• a unique invoice identification reference number
• a valid purchase order number provided by the service purchasing your goods or services
• your company name, address and contact information
• the company name and address of the customer you’re invoicing
• a clear description of what you’re charging for
• the date the goods or service were provided (supply date)
• the date of the invoice
• the amount being charged
• VAT amount if applicable
  
• a valid VAT number, where VAT is being charged
  
• the total amount owed

How and where to send your invoice

Send your invoice as soon as possible to avoid any delay in payment. Invoices should be sent ideally by email as a pdf. You can include multiple attachments but each attachment must only contain a single invoice.

Invoices starting with letters Z, S or X

All invoices with a purchase order starting with the letters Z, S or X followed by 6 numbers, should be sent to:

All other invoices

If your purchase order does not start with the letters Z, S or X followed by 6 numbers, you will need to speak with the department that has purchased your goods or services to find out where to send the invoice.

When we pay

We aim to pay within 30 days of receiving a valid invoice. 

If you want to be paid sooner

The fastest way to have your invoice paid is by a purchasing card. Invoices may be paid within 4 working days without a purchase order or invoice. 

Find out more about a purchasing card by emailing purchasingcards@leeds.gov.uk​.

You may be able to have your invoice paid within:

• 10 days of receipt in return for a 1% discount with the faster payments scheme
  
• 20 days of receipt with the small supplier scheme